Donation Receipt Generator
Issue donation receipts for NGOs, trusts, and charities. Put donor name, amount, and receipt number on the PDF; add your registration or 80G line only when you fill Estb Regd No. First bill free.
Organisation
Donation
Logo
Upload on server and get Direct URL – Signwell, PostImages etc.
First PDF free · Sign in when you download
(Registration number here)
DONATION RECEIPT
| Receipt No. | 1337 |
| Date | 11/09/2026 |
| Received From : | Donor name |
| Amount | |
| The Sum of Amount in Words | |
| Received by : | |
| Description of Donation: |
Thank you for your generosity, we appreciate your support
Donation register to PDF
Turn the donation register into a receipt the donor can keep
Drives and temple counters often capture donations on paper first. Donors still expect organisation header, amount, date, and receipt number on a page they can store.
- 1
Match the donation row
Donor name, amount, and date from the register or campaign list before anyone downloads.
- 2
Fill organisation header
Org name and address required. Phone, email, website, and Estb Regd No. print only when entered.
- 3
Lock receipt number
Same number as your register. Received from and received by stay as separate lines.
- 4
Amount once
Type the rupee figure. Words fill on the PDF so the handwritten total and the digital line cannot disagree.
- 5
Preview and send
Live preview matches the download. Share with the donor; keep your copy under the receipt number.
- 6
Reissue when asked
Bill History or the same donation details again. Do not invent a new receipt number for an old donation.
Common blockers
Donation recorded, but the receipt is still missing
Most downloads here start after the money is in: campaign lists without PDFs, phone photos of the register, or a donor asking weeks later.
Campaign ended, but donation receipts were never issued
Volunteers still hold the list on the desk. Donors later ask for a PDF with your organisation name, amount, and receipt number.
One-time and recurring donors use the same receipt layout
Only donor, amount, date, and receipt number change between downloads.
A donor asks for last month's copy again
Pull it from Bill History, or enter the same donation details and send a fresh PDF.
A phone photo of the register is hard to file
Fill the form, check the live preview, and download a PDF the donor can archive.
Who issues, who holds
The trust or NGO issues the receipt; the donor keeps it
Staff and volunteers enter organisation and donation details. The PDF goes to the donor; your office keeps the same receipt number against the register.
Issuers
- NGOs and registered trusts
- Temple and charity offices
- Campaign volunteers issuing slips
Recipients
- Individual donors
- Corporate donation contacts
- Organisation file for the same donation
Optional header line
Estb Regd No. prints only when you fill it
Optional organisation registration text for the header. Put your 80G number there only when your trust already prints one on receipts. Leave it blank when that line should not appear.
- Description is free text for a campaign or purpose under the organisation name.
- Address, phone, email, and website print in the header only when entered.
In words
Five Thousand Rupees Only
Amount on the receipt
Enter the amount once; rupees in words fill on the PDF
Charity slips are often checked against a handwritten total. Entering the amount twice invited mismatches, so the form converts the number to words on the PDF.
- Receipt number, date, received from, and received by stay as separate lines.
- Upload a logo or paste a URL when the header should show your organisation mark.
Before download
Match the PDF to the donation register row
Swapped donor names and reused receipt numbers cause most re-downloads.
After the donation
How trusts keep donation records after the drive
Once the donor has their copy, the office job is filing by receipt number and answering duplicate asks without inventing a new donation record.
File by receipt number
Send the donor their PDF. Store yours under the same receipt number as the register so a later ask points at one document.
Keep campaign lists and PDFs together
When a drive ends, match issued receipts to the list. Missing PDFs are easier to rebuild when the register already has donor, amount, and date.
Reissue without a new number
If the donation is in Bill History, regenerate from there. Otherwise enter the same details again. Do not mint a fresh receipt number for an old donation.
FAQ
Donation receipt mechanics
Amount in words, logo, registration line, reissue, and downloads.
Can I edit the donation receipt before downloading?
Is the donation receipt available as a PDF?
How does amount in words appear on the receipt?
What is the Estb Regd No. field for?
Can we add our NGO logo?
A donor asked for a copy weeks later. Can we reissue?
Do I need a subscription to download donation receipts?
You might also need
Create these bills next for a complete set of documents.