Fuel Bill Generator
Issue petrol, diesel, or CNG bills when the pump slip is missing, faded, or never printed. One fill-up or a month of fleet entries. First bill free.
Customer & vehicle
Fuel details
Litres dispensed: 4.74 L(from amount ÷ rate)
Station
Bharat Petroleum
Indian Oil
HP Oil
Essar Oil
Transaction
Payment
Options
First PDF free · Sign in when you download
At the nozzle
When the pump slip is missing or unreadable
Fill-ups still need station, fuel type, rate, litres, and amount on one page. Visits here start when that paper never printed, faded, or never covered a full month of fleet stops.
Thermal ink faded in the glove box
The pump printed once. By month-end the slip is blank. Rebuild from the logbook so the fill still has station, date, and amount.
Fleet vehicles filled all month
One PDF per stop is not enough. Bulk download was built so a transport office can close dozens of petrol, diesel, or CNG entries together.
Wrong product on the paperwork
Diesel billed as petrol breaks fleet records. Fuel type labels the slip clearly while rate and amount drive the litres line.
Counter has no working POS print
Outlet still sold fuel. Fill station name, payment mode, and totals here, download a clean slip, share it without buying another terminal.
Month close
How fleet offices close a month of fill-ups
The job is matching vehicles to slips, not inventing a new pump. Work from the log, build each PDF, then file the set against bank or UPI entries.
- 1
Pull the shift log
Plate, date, fuel type, rate, and paid amount for every stop that needs a slip.
- 2
Build each fill
Station details, fuel type, rate, and amount. Litres calculate as amount ÷ rate on the preview.
- 3
Skip unused POS lines
Leave nozzle or attendant blank when your outlet never prints them. Empty rows stay off the PDF.
- 4
Bulk when the list is long
Up to 50 slips in one download. Counters step so the pack does not look like one receipt pasted repeatedly.
- 5
File with the vehicle
Park each PDF with that vehicle's fuel records so the month's diesel or petrol spend is visible in one place.
- 6
Reopen what got lost
Bill History covers a missing slip mid-month without rebuilding the whole log from memory.
Who touches the slip
Pump counter, fleet clerk, and driver each need different things
One PDF settles a retail fill, lands in a transport office folder, and later proves what went into a specific vehicle.
Pump counter
- Issue a slip when the POS printer is down or never installed
- Match payment mode to cash, card, or UPI at the desk
- Pick a template stack that looks like the dealer terminal they know
Fleet clerk
- Rebuild faded or missing slips from the month's log
- Bulk download when dozens of plates need paper the same week
- Keep petrol, diesel, and CNG labelled so spend reports stay clean
Driver / owner
- Keep a readable fill-up with vehicle number for fleet records
- Replace a lost slip when date, rate, and amount are still known
- Hand the PDF to the office without hunting a faded thermal strip
Volume is amount ÷ rate on every template.
Slip maths
Litres are calculated from rate and amount
Offices often know what was paid and the posted rate, not the nozzle display. Rate and amount stay separate; litres are derived so the slip cannot disagree with itself. Petrol, diesel, and CNG only change the product label.
- Live preview updates volume as soon as rate or amount changes.
- Three templates reorder POS-style lines; the same maths feeds all of them.
Optional POS lines
Nozzle and attendant print only when your outlet uses them
Many HPCL-region slips skip nozzle. Printing empty labels looked wrong, so blank optional fields stay off the PDF. Vehicle number sits on fleet slips and can stay empty for a walk-in retail fill.
- Bulk varies receipt numbers, transaction IDs, and attendant codes row by row so a 30-bill PDF does not look cloned.
- Payment mode should match how the fill was settled at the desk.
Dashed rows above stay off the downloaded PDF.
Before you download
Glance at these before the slip goes out
Wrong plates and cash versus UPI mismatches are the usual reasons a fuel bill comes back.
After the month closes
Reconcile slips, archive by vehicle, replace what went missing
Once fills are issued, the work is matching money to plates and answering anyone who needs the PDF again.
Match payments to the log
Cash desk collections and UPI entries should line up with the month's slips. A mistyped payment mode is the first thing accounts notices.
Archive under the plate
Keep each PDF with that vehicle's fuel records so diesel, petrol, and CNG spend stay searchable by registration.
Duplicate from history
When a driver loses a slip mid-month, reopen from Bill History and send again instead of rebuilding every field from a faded notebook.
FAQ
Questions from the pump and fleet desk
Litres maths, petrol diesel CNG labels, optional nozzle lines, bulk download, and lost slips.
How are litres calculated on the fuel bill?
Can I choose petrol, diesel, or CNG?
Do nozzle number and attendant ID have to print?
What is different between the three fuel templates?
How does bulk download work for fleet fill-ups?
Can I put an oil-company logo on the bill?
The thermal pump slip faded. Can I reissue from the logbook?
Do I need a subscription to download fuel bills?
You might also need
Create these bills next for a complete set of documents.